Built for hospitals & clinics
Multi-user CMMS and CAFM platform designed specifically around healthcare environments, covering both biomedical and MEP assets in a single system.
When is Simplicity the right fit?
If you recognise any of these situations in your hospital or clinic, Simplicity is built for you:
- Maintenance runs on spreadsheets, paper, and WhatsApp. Work orders are hard to track, and nobody has a clean list of assets and their status.
- Preventive maintenance keeps slipping. PM tasks are planned manually, down to individual technicians, and downtime always feels like a surprise.
- Audits and accreditations are stressful. Asset histories, maintenance records, and documentation are scattered, making it hard to demonstrate control to management or external bodies.
Simplicity Strategy
Connectivity
Run Simplicity on-premises or in the cloud as a web-based application, so IT teams can choose the deployment model that fits their policies and infrastructure.
Innovation
Focused on solving everyday maintenance problems in hospitals with practical, simple workflows instead of complex screens and features nobody uses.
Better Management
Give management a basic but reliable view of asset status, work order volumes, and maintenance costs, so discussions move from guesswork to data.
Mobility
Use QR codes, smartphones, and mobile-friendly screens to raise work orders, scan assets, and complete tasks on the move, instead of relying on paper and desk-bound PCs.
Simplicity
Replace scattered spreadsheets with a single structured system, reducing manual effort and making it easier to keep data up to date.
Unique Capabilities
Healthcare-focused features such as ECRI-based tagging, bilingual interface (Arabic/English), and support for both medical and non-medical assets in one platform.
Simplicity Benefits
Improve productivity
Replace manual coordination and follow-up with clear work queues and dashboards, so maintenance teams spend more time fixing issues and less time chasing information.
Prevent mistakes
Standardised workflows, asset records, and predefined fields help reduce common errors such as lost work orders, incorrect equipment IDs, and missed follow-ups.
Control operating costs
Track maintenance activities and basic cost information per asset, making it easier to spot equipment that is too expensive to keep repairing and plan replacements in time.
Become proactive
Use scheduled preventive maintenance plans and automated reminders to move away from reactive firefighting and towards planned work that protects critical equipment uptime.
Who is Simplicity for?
Biomedical / Clinical Engineering teams
Teams responsible for medical equipment who need a central place to manage asset lists, maintenance history, and work orders across the hospital.
Facilities & Operations managers
Those who look after MEP systems and building infrastructure and want to consolidate maintenance activities across technical departments into a single, structured system.
IT & Systems owners
IT teams who prefer a web-based solution with a clear deployment model (cloud or on-prem) and documented APIs, instead of another unstructured “shadow IT” tool.
Simplicity Implementation Cycle
Evaluation
Selection
Data Collection
Installation
Configuration and Customization
Data Entry
Capabilities overview
Simplicity© automates the logistical functions performed by maintenance staff and management. It offers many options and advantages over manual maintenance tracking systems.
- Work order generation, prioritization and tracking by equipment, deadline or assignee.
- Historical tracking of work orders by equipment, date and responder for complete accountability.
- Monitoring of scheduled and unscheduled maintenance activities.
- Real-time, accurate reports of ongoing work activity.
- Calendar- or run-time-based preventive maintenance work order generation.
- Capital and labor cost tracking by asset plus time-to-close benchmarks.
- Lifecycle documentation for every asset in a JCI-compatible format.
- Paperless operation with optional document exports when needed.
Why Simplicity stands out
Simplicity is Beauty
- Minimizing the human error by reducing the data entry as much as possible, using auto-complete features, and limiting the entry to the system predefined drop down lists
- Everything that is needed for a task are available in the same screen.
Multilingual Interface (Arabic ready)
- Has two interface languages right now, ENGLISH and ARABIC.
- Each user can pick the preferred interface of the Application from the settings of his profile.
- The Layout would change from Left-to- Right into Right-to- Left according to the interface language picked.
- Other interface languages will be added in our vision.
Technical Support Ticketing System
- Has a dedicated module for suggestion & improvement documentation
- In case any technical issue occurs, users can send a ticket to the support team within the system, and the support team will address the issue according to their urgency.
Mobile Devices App
- Has a dedicated module for suggestion & improvement documentation
- In case any technical issue occurs, users can send a ticket to the support team within the system, and the support team will address the issue according to their urgency.
Made for GCC & Arab hospitals
- Bilingual interface (Arabic & English). Each user can choose the preferred interface language, with layouts adapting from left-to-right to right-to-left as needed.
- Suitable for public and private providers. From single-site clinics to multi-site hospital groups, Simplicity is designed to support mixed environments common in the region.
- On-prem or cloud deployment. For hospitals that cannot use public cloud, Simplicity can be deployed on local servers under the hospital’s control.
- Healthcare-focused asset model. ECRI-based tagging, medical and non-medical assets, and maintenance workflows aligned to typical regional hospital practices.
Main Modules
- Stores all the Medical, MEP & Support services Assets technical, financial and location details with the ability to view, search and apply multiple filters to make finding the information much easier.
- Automatic & Unique Tagging using ECRI`s UMDNS Method of Medical devices Description through searchable lists , all what is required is to pick the Category, Group & Type of the Asset from a Drop down list.
- Auto complete technical data (ECRI`s UMDNS Codes, PM recommendations, Risk Levels, etc.)
- QR code generated stickers
- Printable medical device identification cards for hardware filing
- “Scan & Sync” paperless Inventory using smart phones’ cameras
- Interactive data filtering & multiple viewing perspectives for assets
- Informative technical & financial reports for the top management & decision makers to aid in taking the right actions at the right time
- Provides the hospital with the necessary tools and statistics to monitor, evaluate and to take the informed decisions.
- feature-rich and user-friendly web interface for managing reports
- Multiple location management reports to better compare the performance
- Can integrate with other systems to show accurate statistics
- Improve vendor management.
- Reduce supply-chain costs and labor, while empowering procurement staff to be more strategic.
- Integrated purchase order confirmation management
- Enables hospital-wide inventory visibility, replenishment, lot and serial number tracking.
- Each user has a customized Dashboard according to the permissions and privilege set the level of the employee to monitor his and/or other team members (for example, No of opened WO, NO of Skipped PM Etc.)
- Automatically plans the activity of the biomedical department or the contracted service company for the current year according to the manufacturers` recommendation.
- Fully Automated PM plan generation with a supervised flexibility to reschedule
- Bulk PM Assignment based on filters (device type, location, dates, etc.)
- Shifts the environment`s workflow to finish the PM proactively, quickly& efficiently by limiting the time window of opening the PM to a certain number of days , after this time window , the PM status changes to “Skipped” and would show in the statistics .
- Create service tickets by scanning the QR code of the asset using a smart phone.
- Automatic monitoring & notification on un-finished WO
- User-tailored dashboards to notify remind& measure the productivity of each user.
- Provide the hospital with an accurately calculated book values for the Medical, MEP & Support services Assets in the hospital.
- Define the depreciation rate for group of assets or one by one
- Instant automated financial reports ( Depreciation, Book Value, Replenishment report)
- System notifications on Medical, MEP & Support services Assets` maintenance costs proceeding a certain percentage of PO value
- Full history on Medical, MEP & Support services Asset`s location & custody history
- Defines the inventories plan and durations to unlock the inventory features in the connected smart phones
- Background calculation of biomedical department in-house repair savings
- Increase Contract Renewal Rates Through Visibility
- Schedule Contractual And Customer Service Visits
- Easily Identify Contracts Nearing Or Exceeding Expiration
- Associated Assets To Contracts
- Utilize Contract Document Depository
- Direct link between work orders and Contacts of the external Service providers in case of an SLA or Warranty Agreement for the specific Tag number of the Asset.
- Automatic calculations of penalties based on the contract terms.
- Notifications delivered to the service manager when any WO exceeds the max response time for any service provider.
Want to see Simplicity in action?
If you are responsible for hospital assets or maintenance and would like to move away from spreadsheets and WhatsApp, send us a short email. We will respond personally and walk you through a live demo tailored to your environment.
Book a 30-minute discovery call